PRIVACY STATEMENT

The purpose of this Privacy Statement is to provide details on the Information We may obtain in connection with your use of our Websites and your interaction with Us, the management of such Information and your rights on it.

With this Privacy Statement, our intention is to explain:

• What are the Information We may collect;
• Why We may collect such Information;
• How and whether We share Information;
• How your Information is stored;
• Other important privacy items We want You to be aware of.

We may update this Privacy Statement from time to time. Any changes shall become effective upon their availability on our Websites. We recommend that You regularly visit this page to be informed about possible updates.

For the purpose of this Privacy Statement, the following terms have the meaning indicated below:

‘Information’ means any information or data You may provide while interacting with us.

‘We’ or ‘CODIX’ or ‘Us’ means CODIX SA, a company located 200 rue du Vallon, 06560 Valbonne – France, a Société Anonyme with capital of 1.221.953 Euros, registered at the Trade and Companies Register under the license number B 392 453 064.

‘Website(s)’ means www.codix.eu and any related domains and subdomains.

‘You’ means any individual interacting with Us.

1. YOUR INFORMATION

Data Controller

CODIX SA is the Data Controller of the Information You may provide while interacting with Us.

Scope

This Privacy Policy applies to the Information We may collect while You use our Websites, visit our social media pages and communicate with Us through any means. Your Information may be collected directly from You following your appliance for a demo, or any requests You may have, including requests for information or proposal, while other is automatically collected based on how You interact with our Websites.

Our Websites contains links that can redirect You to other websites, third-parties and social networks (“Other Parties”), which may lead these Other Parties to collect or process your Information. We do not have any control over these Other Parties and You are responsible for reviewing their privacy policies before using any of their features or services.

Categories of Information

Depending on how you interact with Us, the Information We may collect includes:

• First and Last Names,
• Emails,
• Phone Numbers,
• Company data,
• Positions;
• Addresses;
• IP addresses;
• Devices (including browser and OS) used to access our Websites.

Purpose

We collect your Information only to the extent necessary for the provision of software related services and expertise. In doing so, We may only require your Information to be able to communicate with You and answer any requests You may have, to provide demos of our software solution, and to the extent necessary for compliance with applicable laws and regulations.

• Communicating with You: each time You engage with Us, We may process Information about You to be able to communicate with You and answer any requests or questions you may have. Your Information are necessary for Us to answer your inquiries as accurately as possible. We therefore have a legitimate interest in such processing.
• Providing Demos: when You apply for a demo of our software solution, it is our legitimate interest to collect the Information necessary to understand your needs and aims so that we can provide You with a tailored presentation and answer any questions you may have.
• Compliance with laws: it is in our legitimate interest to be able to defend ourselves as well as abiding by law. Therefore, it is possible We may need to process your Information to comply with applicable laws and regulations such as responding to a request from competent authorities or in case of a legal claim.

Information Sharing

We never disclose your Information to any third-parties except for other CODIX affiliates. Such disclosure is only made for our legitimate interest and on a strict ‘need to know’ basis, depending on how and why You engage with Us.

We signed with each of our affiliates the Standard Contractual Clauses of the Decision 2010/87 / EU to ensure an appropriate protection and legal framework for any transfer to our subsidiaries, based on the provisions of Articles 28, 45 and/or 46 of the regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016.

On exceptional cases We may also share your Information with law enforcement authorities or legal counsels when We consider it necessary to prevent or to respond to possible fraud, crime, or to defend ourselves.

Storage

We have implemented appropriate technical and organizational measures to ensure a high level of security regarding your Information. These measures go from effectively protecting the premises where your Information are hosted to securing how We access them.

Your Information are only stored for as long as it is required, depending on how and why you engage with Us. We therefore endeavour to limit the duration of the storage of your Information only to:

• provide you with information following your inquiries;
• answer your requests for a demo, requests for information or requests for proposal;
• comply with our statutory obligations;
• protect our interest in case of a legal claim until such claim is settled or until the end of the applicable retention period, whichever comes first.

In all events, your Information may only be stored until You revoke your consent to this Privacy Statement and the collection, processing or storage of your Information.

Your Rights On Your Information

We would like to make sure You are fully aware of your rights on your Information and their protection. These rights are detailed below.

You have the right to access your Information, requesting CODIX for copies of your Information.

You have the right to ask for rectification and request that We correct any Information you believe is inaccurate. You also have the right to request CODIX to complete your Information, should they be incomplete.

You have the right to ask Us to limit the processing of your Information in objecting processing, restricting it and/or requesting erasure. You may object the processing of your Information, request that We restrict the processing of your Information or that we delete it, under certain conditions, including the ‘Storage’ section above. However, please be informed We may not be able to answer your requests in such instances, and that this will not affect any processing that may have already taken place.

You have the right to data portability. You may request that We transfer the Information that we have collected to another organization, or directly to you, under certain conditions.

If you would like to exercise any of these rights, please contact Us at our email dpo@codix.eu.

Once your request has been received, it will be processed within a month.

2. COOKIES

Cookies are text files placed on your computer to collect standard Internet log information and users behaviour information. When You visit our Websites, We may collect Information from you automatically through cookies or similar technology.

Which Cookies Do We Use?

There are a number of different types of cookies. The cookies We use are either Required or Functional.

Required Cookies. These cookies are necessary for the functioning and consistency of our Websites. The Required cookies We use are those detailed below.

Name

Purpose

laravel_session

(session cookie) Cookie used to identify a session instance for the user.

XSRF-TOKEN

(session cookie) This cookie is written to help with site security in preventing Cross-Site Request Forgery attacks. End of session. This cookie is written by the website.

PHPSESSID

(session cookie) The PHPSESSID cookie is native to PHP and enables websites to store serialized state data. On the Action website, it is used to establish a user session and to pass state data via a temporary cookie, which is commonly referred to as a session cookie.

Functional cookies. These cookies are used to remember your choices while using our Websites. Functional cookies are also used by Google Analytics for various purposes. The Functional cookies we use are detailed below.

Name

Purpose

laravel_cookie_consent

(stored cookie) Used to remember your choice regarding cookies

_gat

(session cookie) Used by Google analytics to throttle request rate.

_gid

(stored cookie) Cookie used by Google analytics to distinguish users.

_ga

(stored cookie) Cookie used by Google analytics to distinguish users.

How To Manage Cookies

You can set your browser not to accept cookies. To do so, You may check the help, preference or information related functions in your browser. Please note that however, in a few cases, some or all of our Websites features may not function as a result of your settings.

3. CONTACT

For any questions You may have in connection to this Privacy Statement and/or your Information, You may contact Us by email at dpo@codix.eud or by mail at the following address:

CODIX SA
Attn: Data Protection Officer
200 rue du Vallon
06560 Valbonne
FRANCE